Overview
Softrip supports the ability to offer contracted air in a package or group. This option is either available while managing the product or a group in the back office for simple itineraries, or in Product Air, for more complex itineraries.
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When adding simple itineraries to a package or group, users must first be in the package or group first before accessing the air contract screens to enter these details.
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Process Flow
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Main Air Segment
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This is where users will enter the main routing for the package)
Select "add new segment" and enter the departure and return cities.
Note: Enter a numerical value in the "offset" if entering an overnight flight schedule.
Note: Once all of the necessary details are entered, select "save."
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The Main Air Segment is the outline of Departure and Arrival Cities. Users should select “Add New Segment” to being building this outline. They will need to select the Brand they are offering for this Air:
In the first section of the Main Air Segment users will need to outline the Departure City and the Arrival City on the first leg of the air travel. If there are connecting legs of this trip between the Departure City and Arrival City the system only needs the initial Departing City and final destination City.
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Example: A package is offering Air from LAX → NYC (Connecting) → ROM . The Departing City would be LAX and the Arrival City would be ROM |
The user would enter the reverse in the second section for the second leg
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If a Package is traveling between cities and the passengers are flying home from a different city than they arrived in then the second leg Departing City would be that city. For example if a Package was arriving in Rom and flying home from Florence it would look like the below image:
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Offset: The Offset field is used when the passengers are arriving in their destination X many days after departure. If Passengers are arriving 1 day after departing enter a 1 in that field.
Additional City Codes can be added under the "outbound cities" section. The following options can be chosen:
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All City Codes: If "all city codes" is selected, then all city codes that are added to the city code group are acceptable for the package.
All US: If "all US" city codes is selected, all cities in the US are accepted.
All AU: If "all AU" city codes is selected, then all city codes in Australia are accepted.
Specific City Codes: Using the drop down option, users can select each city code that they want to include (see below)
Additional Air Segments
Under the additional air segment, enter "inner air" details by selecting "add new segment."
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Note: Use the "on day" field to denote which day in the itinerary the flight will be taking place.
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2. Enter the contract details
Air Contracts
Note: Once the "air contracts" navigation is selected for the first time from the navigation, a pop-up will appear to first label the contract being entered. Label the contract first before entering any details. This is a necessary step especially if multiple contracts will be added for different departure dates.
Use the "Add New Contract" to enter any additional contract details.
Note:
Enter in the name of the Contract for this Product. The system will auto-populate with the list of Departure Dates that have been set up against the Product:
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When “Save” is selected the system will create this Contract after a Departure Date has been selected.
If there are multiple departure dates, select the departure date the contract is available for under the "available departure dates" and toggle the date to the "assigned departure dates"
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Contract Details
Ticket
Example of the Air Contract Details added to the header
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Enter the fare details
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Number of Days this contract needs to be ticketed and works in conjunction with the “Days” field
Days
When does this contract need to be ticketed?
After Booking Date
Before Booking Date
Itin Code
Entering in a Itin Code will build an Inventory Block for this Air Contract
Allotted
Number of seats the Block Code will be allotted
Baggage Allowance
What is the bag allowance on this Contract?
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Enter the Fare Details
When entering the fare details, the adult costs and prices will automatically carry over to the child cost and price. Any fields that are filled in automatically can be overwritten.
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Enter the Itinerary
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Expand the itinerary section and enter the itinerary details. The itinerary details should be entered leg by leg if the air contract is round trip.
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Defining the
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Fields
Main Air Segment Screen
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Note: To only offer one-way air, select the "one way" check box.
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Additional City Codes can be added under the "outbound cities" section. The following options can be chosen:
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All City Codes: If "all city codes" is selected, then all city codes that are added to the city code group are acceptable for the package.
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All AU: If "all AU" city codes is selected, then all city codes in Australia are accepted.
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There are different air options that can be selected for the main air segment as well.
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