Invite Guests

The Invite process in the Group Summary menu allows administrators to invite guests to join a group reservation.

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The Group Invitation system utilizes 2 main default settings that control the behavior and content of the invitation emails. These defaults are stored in the Security → System Settings → Group Settings and can be configured by administrators to maintain consistency across all group invitations.

1. GROUPINVITEDEFAULTSUBJECT

   • Purpose: Controls the default subject line for group invitation emails

   • Usage: Automatically populates the email subject field when creating a new invitation

   • Example: "You're Invited to Join Our Group: [Group Name]"

   • Placeholders supported in the Subject field

     • [Group Name] - The name of the group

     • [Booking Link] - Direct link to the booking page

     • [Departure Date] - The departure date of the group

     • [Event Date] - The event date (if specified)

     • [Hotel Name] - The name of the hotel (if a hotel service is included)

2. GROUPINVITEDEFAULTBody

   • Purpose: Defines the default email body template for group invitations

   • Usage: Pre-fills the rich text editor with a standard invitation message

   • Features:

     • Supports HTML formatting

     • Can include placeholders for dynamic content

     • Maintains consistent branding and messaging

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The invitation form includes:

• Mailing List: Free text field to allow users to enter in a comma separated list of all passengers that need to receive the invitation

  • All users entered in this list will receive a BCC copy of the email

• Subject: Pre-filled with the default subject template

• Message Body: Rich text editor (CKEditor) with default invitation text

• Placeholders: Available for personalization (e.g., guest name, reservation details)

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