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Overview
The rates screen allows users to control costs/prices that are associated to the service. Unlike supplier services that have specific start and end dates, the supplier rates screen allows users to add multiple rate periods. This gives users the ability to control the cost/price depending on the book and departure dates.
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Similar to Supplier Services, users can access the supplier rates by using either the tab options, by selecting the navigation icon or by using the right click option.
Rates Overview
Defining the Fields
Date and Rate Period Management:
Similar to supplier services, users have the ability control both the departure dates on the supplier rates as well as the book dates. This type of flexibility allows users to enter different rate periods depending on the contract with the supplier.
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Users do not need to manually key in the different rate periods. Instead, users can right click and copy as new the original rate which will automatically generate the rate periods.
Entering Costs and Prices
Users can enter the supplier costs or supplier prices in the rates screen. After users access the supplier rates screen from supplier services, the desigs will automatically pull over.
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Note: If a desig is entered into the Supplier Services screen, but there is no rate entered into the Supplier Rates screen, the service may still be priced when shop through reservations. If this is the case and no rates are entered, the service will be priced as "free". Users need to make sure that they are entering all rates into this screen if desigs are created. |
Free with Adult
If loaded as a single number, that number indicates the number of free children when booked with at least one adult. If loaded as a comma-separated list, indicates the index of free children in a room.
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Example "2" - First two children are free |
Comments and Message/Cost Code
When entering rates, users can enter special “comments." These are typically additional notes about the rate that is being entered and is for internal notes only.
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Note: There is also an opportunity to add discounted rates under the Supplier Promotions screen. |
Week Days
Similar to the supplier services screen, users can control the days of the week the rate is applicable for, the applicable arrival day, as well as the days of the week passengers must stay over in order to receive the rate.
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Lastly, if the first day of arrival for the passengers must be a Monday, users can either enter a numerical value or select the day of the week from the drop down.
Passenger Ranges
Users can enter passenger ranges under the Pax Range field. This option defines the valid passenger range that the rates are valid for. Entering the range from 11-15 on a service rate level instructs the system that the specific rate is valid for anywhere between 11 to 15 passengers. If no range is entered, the rate will be valid for any number of passengers. This functionality is typically used for groups and tours; however, passenger rangers and rates can also be controlled under “product management."
Commission Values
The Softrip system provides users with the ability to set commission values in a variety of areas. These commission values are applicable when paying commissions to customers (travel agents).
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Example
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Additional Fees
In addition to entering supplier costs or prices, users have the capability to enter additional values such as fees per night and taxes per night that will be added when items are priced and bookings are created.
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Applicable to hotel services only. When the service is calculated for the entire stay, the value entered here will be added as a one time fee to the entire price. Users also have the option to add a one time fee per room to the cost and to the price by entering 3/5 ($3 for cost, $5 for price).
One Time Fee Per Person
Applicable to hotel services only. When computing the price for the entire stay, a one time per person fee will be added to the entire price. Similar to the one time fee per room, users have the option to add additional values to the cost and price by entering the format 4/8 ($4 for cost, $5 for price).
Fees Per Night
Applicable to hotel services only. The fee per night will be calculated after the markup value is applied from the product pricing profiles.
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Example Enter 15 to add $15 to the price only. |
Taxes Per Night
A yes or no value only, will tax the per night fee, pulling the tax value entered under the cost and price tax rates.
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Below is an overview of how the formulas users will use to enter the cost and price tax rates.
Cost Tax Rate/Price Tax Rate Fields
Tax may be entered as a formula to be computed from the cost field or can be entered as a total amount.
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Note: The same formula can be used for both the Cost Tax Rate field and the Price Tax Rate fields. |
Free Quantity
A formula identifying the Frees being received from the Supplier. Format should look like this: 20P-1AA,40P-2AA (meaning 1 half-twin free in 20 passengers or 2 half-twin free in 40 passengers); 10R-1AA, 20R-2AA (meaning 1 half-twin free in 10 rooms, or 2 half-twin free in 20 rooms).
Free Nights
HTL Services only - A formula identifying the Free Nights promotion. The formula shows what to do in each duration. Ex: 4-1,7-4/7 indicates that for a 4 night stay, the 1st night rate will be free, 7 night stay will see the 4th and the 7th night free. 4(67)-1 indicates that if the client checks in on Friday or Saturday and stays 4 nights, the 1st night will be free. NOTE: If you get 1 free in 3 nights and also 2 free in 6 nights, these both must be loaded (i.e. 3-1,6-1/2). If the taxes must still be charged for the Free Night, you may enter the formula as follows: 4-1+TAX (1 free night when booking 4 nights but still charge for the tax on the free night). NOTE: If the free only applies when the required number of nights falls within the Rate Period, you may use ^PD at the end of the formula. In other words, if you get 1 night free when booking 4 nights, but all 4 nights must be within the rate period you can use 4-1^PD.