Enhancements
Accounting
Pay Suppliers Enhancements
Softrip has made many changes to the Pay Suppliers screen within this release. We did our own internal testing of this screen and found many areas that were inconsistent with how the forms and grids all interacted, as well as many defects reported recently by a variety of customers. Softrip went through a large revamp of this screen to clean this process up and make sure all user interactions and automatic interactions are working as expected. We tested over 35 use cases of the various processes and searches within the screen to be sure that these processes are now working as expected.
Why it’s important:
Paying Suppliers is one of the main functions of the Softrip Accounting system. By improving the quality of this screen, it will help efficiencies and frustrations within the accounting departments.
Who it affects:
Anyone using Accounting Next → Pay Suppliers
Reservations
Added Brand and Currency filter to Product Search
Softrip has added new filters to the Product Search screen for Brand and Currency. This is to allow for filtering based on these 2 fields so that the user can search for only specific Products relevant to the selected Brand and Currency. The logic of how it will default and how it will display is outlined below:
If making a New Reservation
Filters will default based on the current brand/currency set on the session
If no session values are set, default to 1st option in each dropdown
If External User
Hide the Brand/Currency selection completely as they are logged in to a specific brand and we don’t want them to see the list of other brands
If modifying an Existing Reservation
Filters will default based on the cart/reservation’s values
Dropdowns will be disabled/read-only so the user cannot change them on an existing reservation
If External User
Hide the Brand/Currency selection completely as they are logged in to a specific brand and we don’t want them to see the list of other brands
Why it’s important:
This allows for operators with more than 1 brand to filter down the results based on the brand and/or currency that they are trying to make a sale in. This is especially important in the case where the Product is set to sell at different currencies to be sure that the search results include the pricing for the correct currency.
Who it affects:
Reservations Next users
NDC Fares in Reservations Next
Added support for shopping and booking NDC Fares for both Amadeus and Sabre within Reservations Next. This includes displaying an NDC logo within the air results and cart of a reservation, as well as a confirmation popup requiring the user to confirm that they are booking an NDC airfare option.
Why it’s important:
Keeps Softrip and their customers up to date on the competitive rates and nature of air
Who it affects:
Reservations Next with Air
Due to setup and implementation needs, please contact Softrip if interested in starting this project
Costing Log and Cost Detail Display
Softrip has added the ability to view both the Cost Detail breakdown and Costing Log of a specific service within a reservation. This has been updated in the Reservations Next system and applies mainly to FIT Operators, though can also be useful for an Escorted Tour or Group Operator.
When pricing a service, Softrip keeps a log of what how the price for that service was arrived at by keeping track of the costs used, the markups used, and any supplier promotions that were applicable. This will now be easily viewable by a user within the reservations system in 2 ways:
Through the Edit Item screen
A new button will be available to view the cost details
Through the cart menu options
For each service, a View Cost Detail menu option will display beneath the Edit and Remove options
A new checkpoint has been introduced to allow the operator to restrict who is able to view this detail. This will allow for restricting external users from being able to view any of this information.
Why it’s important:
The breakdown of the cost detail and log allow for the users to understand how a price was calculated. This may help find issues with how a contract was loaded or a markup was loaded quickly so that they can be changed or corrected as soon as possible.
Who it affects:
Reservations Next users
Per Room costing with child supplements
Softrip has enhanced it’s pricing engine / shop process to allow for children to be a supplementary cost when a hotel room is loaded as Per Room costing! Previously, if a hotel was marked as Per Room, any child age ranges and child costs would be ignored and the full room cost was loaded as 1 cost. If you needed different costs for 2 adults vs. 2 adults + 1 child, you would need to create 2 separate masks and load the room cost for each mask separately.
With this enhancement, you can now load 1 mask record for AA/AAC and tell the system that the room cost for 2 adults is $200 and a child in a room is $50, bringing the total room cost to $250.
Previous Load
New Load
Resolved
Accounting
Fixed issue where modifying a transaction in Receipts Entry was updating the Created By and Created Date instead of the Who Stamp and Date Stamp
Fixed issue with General Journal Transaction Import not rounding the debits/credits correctly, causing a discrepancy in the Trial Balance
Fixed issue on Other Payables screen when a Supplier has a Default GL specified, where the system will now automatically set a Debit and Credit row based on the default of the Supplier (mimics Net functionality)
Groups
Fixed issue with Shop Services into Group not adding all services to the Group when shopping hotel, transfer, and sightseeing together - Next Only
Shop Services into Group will now default the check-in and check-out dates on the form to match the Group dates
Product
Resolved issue where Supplier Rates → Copy As New was not saving the new rate periods created
Reports
Next Documents will now reflect the appropriate currency sign based on the selling currency of the reservation (Invoices, Reservation Quote Letter, Group Statement)
Reservations
Resolved issue of Insurance items being removed from a reservation when cancelling, even though money was received on the reservation - Next Only
Fixed issue with Pricing Summary on package shop results incorrectly adding supplementary services to the total when not selected - Next Only
A rule area of
REVISIONREPORTis now available to use to tell the reservation system the name of the Invoice report to use when creating revision invoice links (defaulting to Invoice if not specified). This mimics the logic of the Net Reservations system - Next Only
Security
Resolved issue with updating a user record causing a date/time error to be displayed