Overview

In order to display pricing on a group, users have the opportunity to add costs, a mark-up value, and a total price to present to their passengers on a Quote Letter.

These costs can be added to each of the components on the group and can either be rolled into one package price, or can be broken down per item.

These costs can first be added to each of the components through the grid.  Then, the markup value and selling price can added into the cost summary screen.  

Adding costs on the grid to services

Open

Cost Summary

Open

Pricing Filters

Users have the ability to choose a variety of different pricing filters in the services screen.  These filters are displayed as Y/N fields in the grid.  

Per 24 hours

Used for car rentals.  If "Y", an extra day will be automatically added to the car rental.

This feature is designed for car rental services. When enabled (signified by a "Y" designation), it automatically extends the rental period by an extra day under specific circumstances. This functionality is works during the shop process based on the selected pickup and drop-off times.

Note: When building Car Rental services to Per 24 hours, it is important to user Design field Mask with a coding structure to control the number of day of rentals of the Service.

Ex: D = Per 24-hour rate, D7 = 7 Day Rental, DX = For any extra days booked on top of D7, the rate would be a certain amount.

Price Per Duration:

This setting, referred to as "Price Per Duration," determines how the service is priced. When set to "Y," the service is priced for the entire duration of use. Conversely, if left blank, the service is priced on a nightly basis. The option is used for mostly Foreign Operator Service, Cruise Services, Coach Services. The logic can apply to other service types as the business requirements may change. Ex: The logic can also apply in case received a contract for the duration of a stay for Hotel Contracts.

Let's delve into specific examples to clarify its application:

By setting this option to "Y," you instruct the system not to multiply the cost by the duration entered for the product. Instead, the service is priced uniformly for the entirety of its use, streamlining the pricing process and ensuring clarity for both the service provider and the customer.

Price Per Item

This setting, denoted as "Price Per Item," determines how the service is priced. When selected, the pricing is applied per item, as opposed to per person. A prime example of this pricing structure is a Hotel Services or Private car transfer services.

Conversely, when this option is not selected, the service will be priced per person. This means that the cost is calculated based on the number of individuals utilizing the service.

As prime example would be Hotel Services. When loading Hotel Rates, the rates are Per Room. When loading a hotel service, and Price Per Item is selected, the Softrip Pricing Engine will calculate the pricing based on the Mask values.

Example: Desig values entered here for Hotel services are

• A = Adult

• C = Child.

• C[Age] = Child up to certain age ex: C12 (Child 12 and under) meaning over the age of 12 will get adult rate.

Based on this setup, when booking 2 Adults in a Room, the system would recognize that for this room category, we need a Twin Room and pricing will be based on per room.

Another example would be a   private car transfer.  If not selected, the service will be priced per person. 

Note: When building Transfer services to price per item, it is important to user Design field Mask with a coding structure to control the capacity of the Service such as M[NumberofPax]-[NumberofPax]

Ex: Car - M1-4 and Van = M5-7 per below. If someone was to book a Transfer for 3 pax, the system would provide a Car at a set price, vs booking the transfer for 5 people, the system would book a Van as a set price.

Divisible

When selected, typically used for buses and guides are divisible with the loaded costs being for the bus or guide.  This cost must be divided by the number of passengers to get the cost per person.  If a service is marked as divisible, it must also be marked as Price Per Item. 

In many scenarios involving services like buses and guides, costs are structured in a manner where the primary expense is attributed to the bus itself or the guide's services. These costs, often referred to as loaded costs, are allocated for the entire bus or guide. However, to accurately determine the cost per person, this total cost must be divided by the number of passengers.

Supplier Service

Setting the Divisible amount

In order to determine the Divisible amount, you have number of ways to set this.

Supplier Rates

While in the Supplier Rates, you can set this value to determine your costing.

Product Header

When adding a Divisible Service into your product, and you do not have the Pax Range in the Supplier Rates for that service, setting the value in the Product Header, will set the calculation value of that divisible.

By defining the divisible value within the Product Header, you effectively determine how the total cost of the divisible service will be distributed among the passengers. This ensures that the pricing mechanism aligns with your business requirements and accurately reflects the cost per person, even in the absence of Pax Range data from the supplier rates.

Plans and Services

Third layer of accounting for divisible count can also be set in the Plans and Services. Once you add the Service to your plans and service that is marked as Divisible, the user can set the Divisible amount to be different than the count that was set in Supplier Rates, and Product Header.

In this Sample below, while the Product Divisible is set at 20 to calculate the divisible services based off of, you can set a number value to override the product and Supplier Rate divisible value.

When a service is designated as "divisible," it signifies that the cost associated with it can be divided among the passengers utilizing the service. Consequently, if a service is marked as divisible, it is imperative that it is also flagged as "price per item." This ensures that the total cost of the service is distributed among the passengers, thereby yielding the cost per person.

Additionally, within rate structures, utilizing passenger count ranges (referred to as pax ranges) allows for nuanced pricing adjustments based on the number of passengers. For instance, different rates can be applied for groups ranging from 1 to 20 passengers compared to those ranging from 21 to 40 passengers. This approach enables businesses to tailor pricing strategies to accommodate varying group sizes effectively.

By leveraging divisible services and implementing rate structures based on passenger counts, businesses can optimize pricing strategies, providing flexibility and transparency while catering to diverse customer needs and group sizes.

1st Night Rate

If "Y", the first night cost will be applied to the entire duration of the service. 

Adding Costs and Prices

The below outlines the process of adding costs and prices to your groups. 

• Once you create a group, access the group management screen.

• Once in the group management screen, begin adding your supplier and services.

• In the grid, add yours to the appropriate suppliers and services.

• Add the costs to your services 

• Access the Cost Summary Screen

• Add your markup value (if applicable)

• Select Save to display your land prices

• If there are service that are optional, access the optional/supplement summary screen to create a price 

• Save

• You can now create your quote letter