Receipts Entry

Owned by Vincent Josset
Last updated: Oct 18, 2023 by Anthony Pepe
3 min read

Receipts Entry Overview

 The Receipts Entry screen is designed to recognize payments from a passenger for a booking.  Anytime a payment is applied to a booking in reservations, the transaction is recorded and will be displayed in this screen.  

Users can also use this screen to create manual payments.

Example

Cash and Check Payments.  If a Vendor was overpaid, then the refund will be entered into receipts entry.  

 The last usecase for this screen is to transfer funds between bookings.

 Note: Users will need to know the reservation number in order to access the information.  A reservation number must be entered prior to creating a receipt.   

 Defining the Grid

 When accessing the receipts entry screen, users will need to manually fill in the below fields only when manually creating a transaction (for example, creating a transaction for cash or check.)  If users are accessing this screen for verification purposes, these fields will be dynamically filled in.  

 Company ID

 The Company ID relates back to the company information added under "Company Setup" 

 Journal

 Name of the Journal from the Journals screen.  

 Note:  The Journal users will choose from on this screen should only be the receivable journals created in the Journals Screen.  

 

 Trans Date

 Date of the transaction (date the payment is applied in reservations or the date that the payment is manually added into the receipts screen by a user) 

 Reference

 Check number or last four digits of a credit card number to track the payment.  

 Trans Type

 The "Type" field defines the transaction type.  There are five different options to choose from: 

  • RD- Deposit

  • RF- Full Payment

  • RS- Supplier Refund

  • RA- Airline Refund

  • MV- Move Between Reservations

 When a payment is applied through reservations, the transaction type is automatically stamped against the transaction.  When creating a manual receipt in the receipts entry screen, however, users will have the opportunity to define the type of transaction in the dropdown.  

 Receipt Amount

 The amount of the receipt, the amount of the refund, or the amount of money to be moved between reservations.  

 Description

 Description of the transaction.  This is for internal notes only.  

 Received from Information

There are three fields available to users in the receipts entry field.  These fields will be dynamically recorded in the receipts entry screen when a payment is applied through reservations.  When entering transaction information manually in this screen, users have the option to choose from the following:  

  • Received From: Users can choose from either a "customer" "contact" "supplier"

  • Source ID: Users can select from an existing customer, contact, or supplier.  

  • Source Name:  The name of the source, such as the contact's first and last name or the organization/customer's name.  

 Memos

 Display of information for ACCT memos.  

 

 

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