Introduction

To provide users with a seamless car rental shopping experience within your Softrip instance, follow the steps outlined below to properly configure and activate car rental services.

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Step 1 - Load the Supplier, Services, Rates

Create Suppliers and the Suppliers for the locations

Begin by creating the Suppliers, Services, and Rates associated with your car rental offerings.

If you're working with a major car rental chain, we recommend using a structured approach to loading contracts to ensure clarity and consistency across locations.

Example: Partnering with Hertz Corporation

If you're working with Hertz, which operates in multiple global locations, consider the following structure:

1. Create the Corporate Supplier

   • Supplier Name: Burget Corporation

   • SupplierID: BUDGET-CORP

2. Create Individual Office Locations as Separate Suppliers

   • For example, the Hertz office at the Rome Airport could be:

     • Supplier Name: BUDGET Rome Airport

     • SupplierID: BUDGET-ROME-APT

     • Contract-Thru: Use BUDGET-CORPfor billing

This structure allows you to manage localized services, rates, and availability under a central corporate umbrella while maintaining flexibility for each office location

Configure Services – Car Categories

For each location-specific supplier, load the appropriate Services to represent your available car categories. When creating these services, it's important to follow the guidelines below to ensure accurate pricing and rental duration handling.

Designators and Duration Logic

Designator Description: Day

Mask: D (This dictates to the system that this is ther Per day Rate)
Purpose: This setting is used specifically for car rental services.

Per 24 Hours: This ensures customers are billed correctly based on their selected pickup and drop-off times during the shop process.

Using the Mask Field for Duration Control

When configuring services to be priced on a per 24-hour basis, it's essential to utilize the Designator Mask field to define rental durations and pricing tiers.

Examples:

• D – Base 24-hour rate

• D7 – Flat rate for a 7-day rental

• DX – Rate for each additional day beyond a 7-day rental

This structure provides flexibility in pricing while ensuring consistent handling of rental durations across all locations.

Under each location specific Supplier load the Services car categories as desired. Make sure to following the following details when loading the Services

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Create your Supplier Rate Records accordingly.

Create your Supplier Rates per the your contract.

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Step 2 - Create Supplier Locations

Go to Supplier Locations in order to enter in Office location details and hours of operations.

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Define Supplier Location Details

Each Supplier ID represents a unique car rental office location, even within the same city. This allows clients to choose specific pickup and drop-off locations, and to select pickup and return times during the booking process.

🔹 Example: Rome – Multiple Locations

You may have more than one office in the same city (e.g., Rome). Each office should have its own unique Supplier ID and location-specific details.

Office 1: Rome Fiumicino Airport

Office 2: Rome Center City

By assigning unique Supplier IDs to each office—even within the same city—you enable more accurate and flexible car rental shopping experiences, particularly for travelers choosing between city-center or airport pickup options.

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Step 3 - Create Supplier Amenities

If you wish to provide more details about the car rental, such as Images, details about the car category type the following Supplier Amenity Types can be used.

• POPUP

• ABOUT

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POPUP

The Amenity POPUP feature allows you to display additional information and images for each vehicle category during the shop process. This enhances the customer experience by providing visual and descriptive context for the available car rental options.

ABOUT

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Step 4 - Create List Products

Follow the steps on the following article to create Car Rental List Products.

How to Create a "List" Product

Step 5 - Setup FIT Cities

Follow the steps on the following article to setup your FIT Cities.

FIT Cities