Create the Group

When Creating the Group, make sure to have the group status as Pending and advice Pax same as the number of passengers you are quoting the group for.

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Add Generic Hotels per Destination

After creating the Custom Group Number, go to Setup → Add Service

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Once you are in the Groups Management Screen, add New Services under SupplierID: ES-BCNTSE

Under this SupplierID, you will find the Generic Hotels based on the Star Rating, Room categories, and Cities they are under.

Enter in desired Hotels at Destination

After adding the service, click on the Group Hotel Management Menu on the left navigation to jump to the project system.

Once the screen opens, add the Suppliers already loaded under that city. The system will return hotels based on the Destination loaded under the hotel service.

If the service does not exist, you have an opportunity to create a new service.

Enter in Inventory and Rate(optional) request amounts

Select the day and click on Request Inventory. Enter in the number of rooms you are requesting under each room category. Select the “Update inventory for all hotels and all dates?” in order to save the request across every day of the itinerary you are building.

If you also wish to enter in a rate amount, you can also select Request Rate option to enter in the budget of room you are looking for. You can also apply the rate to the rest of the hotels you have on you itinerary.

Send your request to Hotel

Click on Send Quote Request to send the request your Vendors. Make changes to the template as desired. Based on the email address under the Supplier, the email can be sent to the Supplier. Upon sending this request, the status will change to Sent.

Enter in confirmed Inventory and Rate by Hotel

Once the Supplier replies back to your request, click on Response Rate and enter in the values replied with and Save.

Click on select Send Internal Offer and Confirmed that you have accepted the offer.

Accept Hotel Offer

In order to communicate to Supplier that we accepted the confirmed inventory and the Rate by the Supplier, click on the “Book on Option” to send communication to the Supplier you accept the Rate and allotment given.

If you do not wish to keep the rooms and do not agree to the rates, you can click on Cancel declining the request.

Push the Rate and Inventory to the Group

Now that we sent the supplier the confirmation, we can push the requested space to our original intinerary we were building.

Go to the left navigation, Supplier Request, Hotel Requests. Select the Row for the hotel, right click → Upload to product.

Once you go back to your Group originally created, you will notice that the process updated the Product with the contract details. In this instance, the process created both a double and twin room where the rates records and the inventory associated with the contract as part of this group.