Understanding Supplier Promotions

Owned by Oz Akman
Last updated: Oct 01, 2024 by Anthony Pepe
6 min read

Overview

Supplier Promotions are specifically designed to offer discounts from suppliers aimed at boosting their sales, distinguishing them from general marketing promotions. This article explores the various types of Supplier Promotions, detailing the necessary fields, different variations, and other pertinent information. Supplier Promotions are applied directly to the cost of services prior to the addition of any markup, effectively reducing the overall price for customers.

 

Promotion Types

  1. FLAT: Provides a flat discount on the cart, irrespective of the number of rooms or passengers booked, based on the Supplier ID.

  2. POFF: Offers a percentage discount based on the promo amount entered for a specific Supplier ID, Service, and rate period.

  3. $OFF: Delivers a discount based on a fixed amount entered in the promo amount for the specified Supplier ID per person.

  4. VADD: A Value Added promotion that does not have a monetary value. For example, a hotel supplier might offer complimentary dinners or free massages.

  5. Rates: Applies special discount rates based on both the Supplier ID and Service ID. For example, a hotel supplier offers promotional rates through holiday dates

Required Fields

To set up a Supplier Promotion, the following fields must be completed:

  • Supplier ID: Identifies the supplier for the promotion type.

  • Service ID: The service receiving the promotion, associated with the Supplier ID.

    • TIP: Note that this field supports wildcard matches (with *) Ex: Service ID: STD-*

  • Promo ID: A user-defined identifier for the promotion. Ex: JULY-100 based on FLAT Promo type.

  • CostCode: Identical to the Promo ID.

  • Promo Amount: The discount amount being applied.

Optional Fields and Variations

The following fields can be selected for variations on the promotion types:

  • Active: Indicates if the promo is currently active.

  • Combinable: Specifies whether the promotion can be combined with others.

    • Monetary Supplier Promotions cannot be combined, they can only be combined with a VADD Promo

  • Apply to Partial Stays: Allows promotion application to certain days of a stay (e.g., applies to 2 out of 5 nights).

  • Apply To Taxes: Indicates whether the promotion is applied to taxes.

  • Non-Refundable: Specifies that the discount is not eligible for refunds.

Promotion Details

  • Title: What the end user sees. Ex: July booking discount for $100

  • Booking From: Start date for booking the promo.

  • Booking To: End date for booking the promo (end of day).

  • Nights: Number of nights the promotion covers. Ex: If promo is only for 2 night duration, guest book 5 nights, it will only apply to those 2 nights.

  • Applicable Masks: Based on the number of passengers, applies to accommodations (e.g., A = Single, AA = 2 Adults).

  • Applicable Pax Types: Identifies applicable passenger types (A for Adult, C for Child).

  • Free Nights: Number of nights that can be free (e.g., 2 free nights if 4 are booked).

Learn more about Free Nights here: Free Hotel Nights

  • Departure From: Start date of the service.

  • Departure To: End date of the service.

  • Arrival Days: Applies to specific days of the week.

Promotion Applicability

Promotions can apply to:

  • Land Only: For land components excluding airfare.

  • Air and Land: Applicable when both air and land are booked together.

  • ALL: Valid for either land, air, or both.

Additional Considerations

  • Free Children Promo: Specific provisions for child discounts.

  • Applicable Sell Methods:

    • WEB: For online bookings.

    • Call: For bookings made through an agent over the phone.

  • Gateways: Promotions available from certain gateways.

  • Number of Days Prior: Specifies how many days before departure the promotion applies.

  • Supplier Commission Percentage: Commission percentage for the supplier if the service is booked.

  • Product Code: Identifies which products the promo applies to

Note: Applicable Sell Methods depend on the client's configured Sell Methods. While CALL and WEB are our default options, some clients may load alternative methods or replace these defaults.

Blackout Dates

  • Single Date: Promotion not applicable on specific dates.

  • Date Range: Promotion not applicable between specified dates.

By understanding these details, users can effectively utilize Supplier Promotions to enhance booking options and offer valuable discounts. If you have further questions or need assistance, please contact our support team.